If their name will not fit, use full last name and first and middle initials. e and f: Enter the employee’s name as shown on their Social Security card (which should be on their W-4).d: Enter your control numbers for payroll purposes if you use them.If you are an agent handling taxes for another business and have an approved Form 2678, Employer/Payer Appointment of Agent, you enter your information instead of the employer’s.Do not use commas or periods in return addresses. Use the same information as on your Forms 941, 941-SS, 943, 944, CT-1, or Schedule H (Form 1040 or 1040-SR). c: Indicate your business name, address, and ZIP code.b: Input your business Employer Identification Number (EIN).There are six copies of the W-2, that are each required to be submitted to a different recipient. You may truncate this on employee Copies B, C, and 2, but you must use the full SSN on Copy A. a: Enter the employee’s Social Security number.Check that you include decimal points and do not use dollar signs. Use black ink, or if typing, Courier font, 12-point if possible. So, once you fill one out, you can copy the information to the rest. Tip: There are several copies of Form W-2, but they are all the same.
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